NBI Authorization Letter Guide : Steps, Format & Templates
Are you constantly thinking about picking up your NBI Clearance on time but you are busy with other chores? No worries! NBI has a solution to your problem. Yes! NBI has allowed your authorized person to pick up your NBI Clearance on your behalf using the NBI Authorization letter.
If you are abroad temporarily or employed within the country or busy with business and taking time off or leave from your workplace seems difficult, you may authorize a friend or relative to claim your NBI Clearance on your behalf through an authorization letter. If you are not tagged by a ‘Hit Status’ you may avail of this opportunity. Your visit to the branch is compulsory only when your application is under ‘Hit Status’ where your presence is a must for questioning. Understanding and Resolving NBI Clearance HIT Status .
What is an Authorization Letter?
An authorization letter is legal permission, a written document, granted to a third party or a trusted person to act temporarily on your behalf. This letter usually works for dealing with financial matters and appointments or claims. This letter should be granted to a fully trusted person, as you are accountable for the actions taken by him/her.
Writing an Authorization Letter For NBI Clearance – Guidelines
To make your Authorization Letter professional and up to standards, make a note of the following guidelines.
Type the Letter
Instead of a handwritten letter, the letter must be typed on the computer to make it look professional and demonstrate clarity. The letter should include signatures at the end to ensure authenticity.
Maintain a Formal Tone
The tone and written expression of the letter should be formal and professional throughout the document. Select appropriate words and phrases to draft a formal letter.
Include Your Personal Details
Follow the prescribed format of the authorization letter. Ensure to include the date at the beginning of the letter. Provide your details, like name, address, and contact information in your letter.
Clarity of Purpose in Writing
A letter must clearly state the purpose of writing with a clear and polite request for assistance on your behalf. The written expression must be simple and professional.
Be Concise
Your letter body must be crisp, focused, to the point, and concise in 3-4 lines, clearly demonstrating the main objective of the writing.
Provide Authorized Person’s details
It is important to include the complete name, address, and contact details of your authorized and trusted person in the letter to avoid confusion.
Attach Supportive Documents
Attach the relevant documents to support your request with evidence and authenticity. Supportive documents may include an ID card, a driver’s license ID, or other government-issued IDs.
Provide Contact Numbers
At the end of the letter, provide your contact number in case of any emergency or inquiry.
Signatures to Testify
It is mandatory to sign the Authorization Letter with your clear signature that matches your ID card before submission to the NBI office. This is important to testify that the authorization letter is generated at your request.
How to Write an NBI Authorization Letter
It is essential to follow a specific format for the NBI Authorization Letter to make it effective and useful at NBI. While drafting this letter, a certain format must be followed. The following elements must be considered to be included in your letter for an acceptable format of the Authorization Letter at NBI.
Beginning
The start of the letter must include
- To
- Your Name
- Your Address
- Date
Greetings
Greet the recipient in an appropriate formal greeting style.
Body
Explain the purpose of writing the letter in the main body of the letter. Include relevant details about the person being authorized, including his/her name and relevant information. Add necessary details and supporting facts for a convincing letter body. You should clearly state the task for which the authorized person is being appointed.
Closing
End your letter with a closing statement, presenting your name and signatures at the end.
Our website, https://policenbiclearance.ph has designed an authorization letter template to help you draft your letter conveniently by copy-pasting the template in your file and adding or changing some details on your own.
Sample Authorization Letter
November 16, 2024
To
The Director
National Bureau of Investigation
To Whom It May Concern,
Good day!
I, Mark Danilo, 25 years old, hereby authorize the bearer, Mr. Agapito Crisanto, to file/claim or receive my NBI Clearance on my behalf. I am unable to personally file/ claim my NBI Clearance as I am currently residing in Spain for a business deal.
I have enclosed my Driver’s License ID, which will work as proof of my consent on the said matter. Accompanying my SSS ID is Mr. Agapito Crisanto also presents his/her ID as proof of his identification.
If you have any concerns about this transaction, please let me know and contact me on this mobile number: +63 02 3456789.
Thank you.
Sincerely,
Mark Danilo
Block 5, Lot 40
Paseo de Roxas Street, Makati City
Tips for Authorized person to be followed Before claiming NBI Clearance
- Visit the branch with the proper dress code. Avoid wearing sandos, shorts or slippers
- Take your original valid ID. Taking two government-issued IDs along is better. A photocopy is not accepted.
- Reach the releasing window for claiming NBI Clearance by presenting authorization letter with your 2 valid IDs.
Final Thoughts
For writing an effective NBI Clearance Authorization Letter, a specific format must be followed to ensure important elements are enclosed inside. It is important to include your name, address, date, details of an authorized person, and your contact number in the letter.
Ensure to follow the guidelines explained in the article to make your authorization letter effective, professional, and well-presented to get your NBI claimed by your trusted person.
Frequently Asked Question
What is an authorization letter for approval?
It is a letter to grant permission to an authorized person to act on your behalf to file or claim the clearance at NBI.
Can I present a handwritten authorization letter at NBI?
No, a handwritten authorization letter is not accepted. It must be typed and printed.
Can I claim an NBI Clearance with an authorization letter?
Yes, you can get an NBI Clearance by presenting an authorization letter including the required details of the applicant and authorized person along with the required documents. This letter must be notarized.
How do I get an NBI Clearance in the Philippines while abroad?
To receive NBI Clearance while staying abroad you can apply online for the clearance document. Pay the fee online. You can authorize a representative in the Philippines to submit documents on your behalf. He can claim the clearance as well on the date of issue.